Features
Everything a growing church needs, in one connected system.
ChurchManager spans a person's whole journey — from first-time visitor to giving, serving member — across 14 connected areas. Update one thing anywhere and the whole system stays in sync.
01 · Account & access
Sign in, profiles, roles, and permissions
Everything to get people into the system and control what each of them can see and do.
- Sign in, sign up & password recoveryEmail/password login, self-service sign-up, and forgot/reset password flows.
- My ProfileEach user manages their own About, Activity, Insights, Follow Up, Giving, Groups, and Discipleship tabs.
- Security managementRoles, reusable role templates, and granular feature-level permissions per role.
- User loginsReview login activity, sessions, and history across the platform.
02 · Dashboard
The whole church at a glance
A live organisational overview — not a report you have to run.
- Attendance trendsCompare attendance over rolling time periods and against previous periods.
- Visitor & first-timer flowTrack first-time visitors and conversions as they move through the pipeline.
- DemographicsGender, age classification, and connection-status breakdowns.
- Baptism progressSee where members sit in the baptism pipeline.
- Scope by branchFilter every card by church group and church location.
03 · People
One trustworthy record for every person
The directory and full lifecycle of everyone your church knows — from first visit to serving member.
- Directory with search & filtersQuick search plus advanced filters, sorting, pagination, and multi-select bulk actions.
- Rich person profileInfo, Activity, Insights, Follow Up, Giving, Groups, and Discipleship tabs behind a single header.
- Engagement insightsEngagement gauges, participation radar charts, and cohort comparisons against church, cell, and age-group averages.
- Families & relationshipsAdd whole families at once, browse the Families directory, and see a relationship map of leaders and pastors.
- Retainership & de-duplicationA retention board to catch drop-off, plus duplicate detection and record merging.
04 · Groups
Cells, ministries, and departments in one tree
Define your own group types and organise people into a hierarchy that matches how your church actually runs.
- Custom group typesConfigure terms, attendance tracking, allowed children, and navigation visibility per type.
- Hierarchical group treeCreate, edit, move, and re-parent groups; filter by type and church.
- Membership managementAdd and remove members, edit roles, and open inline member detail.
- Cell ministry toolsA cell dashboard, guided attendance submission, attendance records, feedback, and per-group performance.
- Attendance analyticsCharts of group attendance over time with church and type filters.
05 · Churches
Every location, rolled up and reported
Manage each church location and the operational data tied to it — right up to a ministry-wide view.
- Manage churchesBrowse every location, edit configuration, and see the organisational grouping of churches.
- Per-church dashboardAttendance, groups, and people metrics for a single location.
- Service attendanceSubmit attendance via a step-by-step form and browse all submissions.
- Church Health ReportHigh-level health indicators across multiple ministries at a glance.
06 · Events
From event setup to full registrations
Create events with sessions, then manage who registers and what they signed up for.
- Event managementCreate and edit events with dates, location, capacity, and one or more sessions.
- Linked groupsTie a registration group and a child-care group directly to an event.
- Event typesDefine reusable categories of events used across the calendar.
- RegistrationsList every registration, drill into attendee and family details, and review a status timeline.
07 · Missions
Track mission trips and projects
Keep mission activity alongside the rest of your church data.
- Missions dashboardHighlights and summary information across missions activity.
- Missions listBrowse all missions recorded in the system.
08 · Communications
Right message, right people
Reach individuals or whole groups by email or SMS from one place — with opt-outs honoured automatically.
- Rich composeWrite subject and body in a rich-text editor, apply templates, and add CC/BCC and attachments.
- Targeted recipientsPick people manually or by selecting an existing group.
- Email, SMS & schedulingChoose the channel and send immediately or schedule for later.
- History & bulk sendSearch and open past communications, and send to many selected people in one operation.
09 · Change requests
Approve member edits with confidence
Review user-submitted edits to person and family data before they touch your records.
- Requests queueBrowse every pending change request, filtered by status, date, or type.
- Side-by-side reviewSee the proposed change against existing data before deciding.
- Approve or rejectDecide on a request and optionally add approval notes.
10 · Discipleship
See the journey — and who is stuck
Build multi-step discipleship programmes and track every participant through them.
- Discipleship dashboardEnrolment numbers, completion rates, and participant progress at a glance.
- Manage programsCreate programs, define steps with prerequisites, and reorder them by drag-and-drop.
- Step participantsSee who sits at each step and move people forward or back as they progress.
- Progress detailDetailed per-participant view of progress through a programme.
11 · Finances
The books just tie out
Record giving, configure funds, and reconcile bank imports without spreadsheet archaeology.
- GivingsRecord and review contributions with filters, statistics, and per-fund summaries.
- FundsCreate and manage funds, view balances, and run reconciliation.
- Bank importsUpload statements, see matched/unmatched summaries, and match or resolve transactions.
- Donor statementsGiving records tie to the correct donor profile, and members can pull their own statements.
12 · Public & self-service
Let families do it themselves
Self-service pages the public can use without logging in — so staff do less data entry.
- Your church's public pageA public landing page for your church organisation.
- Public event registrationA guided, multi-step registration flow with family lookup and session selection.
- Family self-service portalFamilies edit their own info, submit change requests, and manage communication preferences.
- Online givingOne-off and recurring donations, plus a payment-reference generator for bank deposits.
13 · Administration
Configure once, run everywhere
Ministry-wide settings that power the rest of the platform.
- SMS providerConfigure BulkSMS integration for sending text messages.
- Payment providerConfigure PayFast integration for online giving.
- Data importUpload and process bulk imports of members and financial records.
- User managementReview users, sessions, IPs, and durations across the platform.
14 · Goals
Know where you stand
Set measurable goals for a person, group, or church — the system suggests them and reports progress itself.
- Goals dashboardActive, Suggested, Missed, and Achieved counts, with the lists that need action.
- Suggested goalsAccept, customise-and-accept, or dismiss goals the system suggests automatically.
- Create & track goalsDefine person/group/church goals with target values, deadlines, and tracking frequency.
- Progress over timeActual-vs-target charts from recorded snapshots on every goal detail page.
- Insights widgetOn Track / Behind / Complete summaries embedded on profiles and group views.
See it working for your church.
One connected system — no more reconciling five separate tools.